Information for a ventilation officer certificate of competence (CoC), including how to apply, legislative requirements, and where to find help.
A CoC is valid for 5 years and is issued by the New Zealand Mining Board of Examiners (the Board).
As a ventilation officer, you are expected to meet the key functions and responsibilities for this role, which are listed in the High level framework for oral examination requirements.
What you need to know
To apply for this CoC, you need to prove that you meet all the requirements. In summary, you need to:
- be a fit and proper person (see below under Requirements)
- complete the required unit standards (see below under Requirements)
- hold a current first aid certificate
- demonstrate that you have the required practical experience for this CoC.
You are also required to sit an oral examination to satisfy the Board that you are competent to hold a ventilation officer CoC.
The application fee for this certificate is NZ$140.00 (including GST).
Please pay by internet banking. Instructions are included in both the online and PDF forms.
How to apply
To apply for a new CoC, use our online form.
With online applications you can:
- complete your application form and upload all supporting documentation
- track the progress of your application, including saving it and coming back to it if you need to.
Note, to access the form you will be asked to register for our online system. To do this you need a RealMe login. If you do not currently have a RealMe login the registration process will guide you through setting one up.
Applications that are completed and submitted through our online system automatically get sent to the Board's Secretariat for processing.
If you are unable to apply using the online form, download the PDF form below.
Once you have completed the PDF form, email printed copies of your application form and supporting documentation to the Board's Secretariat or post to:
New Zealand Mining Board of Examiners
PO Box 165
Note – the fastest way to apply for your CoC is online. Paper applications may take longer as they need extra processing.
You must provide a certified copy of the following documents. This means they must be certified by an authorised person such as a Justice of the Peace, Court Registrar, lawyer, or notary public to confirm that they are a true copy of the original document.
- Identification (see below).
- Ministry of Justice criminal record check.(external link)
- First aid certificate (see below).
- New Zealand Qualification Authority Record of Achievement (see below for unit standards required for this CoC).
Provide a certified copy of one of the following items to confirm your identity. The copy must be of a current (unexpired) document.
- New Zealand driver’s licence.
- New Zealand or overseas passport.
- New Zealand firearms licence.
- Certificate of identity.
- New Zealand Police or New Zealand Defence Force photo identity card issued to non-civilian staff.
- Refugee travel document used by or on behalf of the government of New Zealand.
To apply for a CoC, you are required to provide evidence that you are a fit and proper person. The Board may refuse an application if there is insufficient information to verify that you are a fit and proper person to hold this CoC.
- Complete the fit and proper person form (included in the online system or attached to the application form).
- Provide a current certified copy of your New Zealand criminal record check from the Ministry of Justice(external link).
- Your criminal record check must be provided to the Board even if there are no convictions listed.
- The date on your criminal record check must not be more than 3 months old when we receive your application.
- If you have lived overseas for a period of 12 months or more within the 5 years before making your application, you must also provide a criminal history from that country.
You can find more information on how criminal records are considered in our Fit and proper person policy.
First aid certificate
Training of first aid personnel in workplaces must be carried out by individuals who are employed by an organisation granted consent by the New Zealand Qualifications Authority to assess first aid unit standards.
- Provide a certified copy of your current first aid certificate.
Provide a certified official transcript of your Record of Achievement from NZQA, that shows the unit standards required for this CoC.
You can obtain this by contacting NZQA on 0800 697 296 or online(external link).
The following unit standards are required for a ventilation officer CoC and should be showing on your Record of Achievement:
Demonstrate knowledge of the application of regulatory requirements to manage an extractive site
Explain legislation related to health and safety, snd supporting documents, applicable to an extractive site
Demonstrate basic knowledge and ability required to work in an underground operation
Use mathematics to solve problems in an extractive industries workplace
Read and interpret extractive site plans
Maintain and install services for an underground operation
Demonstrate knowledge of and follow safe working practices at an extractive site
First aid unit standards
Manage first aid in an emergency situation
Provide first aid
Provide basic life support
For information on unit standards for all CoCs, please see below.
Certificate of competence experience logbook
Provide a completed Certificate of competence experience logbook where you record your practical experience that is required for this CoC.
This section should show the following experience:
At least 2 years’ work experience in the workings of an underground mining operation or tunnelling operation.
If you intend to work in an operation involved in coal extraction, your work experience must include at least 12 months in the workings of an underground coal mine.
Before sending in your Certificate of competence experience logbook, check that you have:
- filled in all the fields and columns in Section A
- demonstrated the required amount of experience as outlined above
- had your logbook signed by a supervisor/manager or expert as verification
- completed the Contacts page (at the back of the logbook).
Your logbook will be reviewed by the Board. If the Board requires clarification of your logbook, you will be given the opportunity to do this.
You will be invited to attend an oral examination once your experience logbook has been approved by the Board.
Additional competency requirements
Do you intend to work in an operation involving coal extraction?
If so, there are some additional competency requirements for this. You will need to have completed the following additional unit standards, which must be stated on your NZQA Record of Achievement.
Design and maintain effective ventilation systems for an underground coal mine
Demonstrate knowledge and evaluate the design of an effective ventilation system in an underground mine
You will also need to submit a separate application for the additional requirement for work in operations using explosives to be noted against your standard ventilation officer CoC.
As part of the application, you will need to complete an oral examination for the additional requirement for work in operations using explosives.
For further information on how to apply, please refer to Additional competency requirements.
For your application to be considered complete, you must provide all required information and supporting documents. If your application is considered incomplete, you will be given 10 working days to provide the requested information or documents. If you have not provided this within the 10 working days, your application and supporting documents may be returned to you.
You will need to reapply for your CoC when you have the correct documents, ensuring your Ministry of Justice criminal record check is still dated within 3 months and your first aid certificate is still current.
For more information, see our Incomplete applications policy [PDF, 47 KB].
Once your completed application has been reviewed, logbook approved and a date has been set for your oral examination, you will receive an email outlining the date and time of your online examination. Scheduling of oral examinations is based on availability of suitable panel members and the number of applicants applying for similar CoCs. Your oral examination could take place up to a few months after the Board has received your complete application and you should allow approximately 1 hour for the examination.
An oral examination panel consists of 3 members who will mostly be senior colleagues from the extractives industry relevant to your CoC. A member of the Board’s Secretariat is also present to ensure the Board’s processes and procedures are followed. In some instances, such as moderation, the Board wishes for observers to be present during an oral examination. If this is the case, you will be asked for permission prior to your examination.
You may need to sit a separate oral examination if your CoC needs to include additional or alternative requirements for work in an operation involving coal extraction.
The panel will use workplace-based scenarios to assess you against these benchmarks. The scenarios may include follow-up questions. You will be asked to demonstrate the application of your skills and/or knowledge relevant to the CoC. This means that the panel will expect you to talk about the scenarios you have been presented with, including the actions you would take, putting into practice what you have learnt and explaining why you have taken the action(s).
The scenarios will cover these 4 competencies:
- Operating and safety systems.
- Emergency management.
Each competency has a range of topics that can be found on page 3 in the High level framework for oral examination requirements.
For more information, see our oral examination policies.
It can take up to 2-3 weeks after your oral examination for a response from the Board on the outcome of your overall application.
If the Board finds you competent and grants you with a ventilation officer CoC, a letter of confirmation will be sent, along with your certificate and information on continuing professional development (CPD) requirements.
If the Board finds you not yet competent and refuses your application for your ventilation officer CoC, you will receive a letter including the report from your oral examination. This will assist you to prepare, should you wish to reapply.
You can reapply at any time.
- Health and Safety at Work (Mining Operations and Quarrying Operations) Regulations 2016(external link)
- Health and Safety at Work (Mining Operations and Quarrying Operations) Amendment Regulations 2022(external link)
- Health and Safety at Work (Mining Operations and Quarrying Operations-Prescribed Competency Requirements for Certificates of Competence) Safe Work Instrument 2023
Contact us for more help
If you have any questions about CoCs or anything else relating to the New Zealand Mining Board of Examiners, please contact our Board Secretariat team, who are happy to help: